HOA Management Services
The HOA management team coordinates and schedules the work of all contractors, including trash companies, landscapers, and road repair crews. They supervise these contractors in collaboration with volunteers from within the association to ensure projects are completed efficiently and to standard.
Before work begins, the manager assists in drawing up specifications when needed and works closely with the Board of Directors throughout the bidding process. This includes helping to evaluate bids and select the most suitable contractor for each project.
HOA management also maintains the financial records of the Association. This involves preparing monthly balance sheets, budget analyses, general ledgers, and managing accounts payable and receivable. A comprehensive financial package is presented to the Board of Directors every month for review.
Reliable Solutions for HOA Management
A core function of the manager is to implement Board policies and uphold community standards. This includes ensuring residents are informed about specific regulations regarding dues, parking, pets, and general conduct. Acting as the Association’s liaison, the manager is responsible for issuing notifications and, when necessary, assessing fines for non-compliance. While enforcement duties can be challenging and sometimes lead to the manager being perceived as the “rule maker,” these actions are vital for preserving the neighborhood’s quality of life.
Beyond policy, a vast amount of the manager’s time is dedicated to homeowner communication. We field countless inquiries every month, addressing everything from architectural modification requests to complex neighbor disputes or service concerns. While this often involves navigating frustration or complaints, it is also the most interactive aspect of the job. We take pride in resolving issues, clarifying budget questions, and providing the professional support necessary to help residents feel comfortable and heard.
Because the manager collaborates closely with the Board of Directors, often on a daily basis, much of this administrative work happens behind the scenes and may not be immediately visible to all residents. If you are interested in the details of how we support your community, we invite you to reach out. Successful associations rely on this partnership between professional management and dedicated volunteers; Pinehurst Properties is committed to working alongside those who step up to serve on Committees or the Board.
Contact Us Today for information on our HOA management services.